Attention! Updated & Revised By-Laws were presented at the March 14th Club meeting.
These will be voted on at the April 11th club meeting.
ALLIANCE AMATEUR RADIO
AS ADOPTED BY THE
Updated September 17, 2012
ALLIANCE AMATEUR RADIO CLUB
We, the membership, wishing to secure for ourselves the pleasures of an association of persons commonly interested in Amateur Radio, constitute ourselves, the: ALLIANCE AMATEUR RADIO CLUB and enact these by-laws for government. It shall be our purpose to further the exchange of information and fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.
Meetings of Membership
- The annual meeting of this club shall be held in the month of October for election of officers and trustees and immediately following the regular meeting in October.
- Regular meetings shall be held monthly as determined by the membership.
- The affairs of the AARC shall be managed by a Board of Directors: consisting of seven members elected in accordance with Article II and VIII of the Bylaws.
- Robert’s Rules of Order shall govern all proceedings.
- The officers of this club shall number four (4). They are to consist of a President, Vice President, Secretary and Treasurer.
- The officers shall be elected for a term of one year by ballot of members present at the annual meeting. New officers will take over their duties at the next regular meeting.
- Vacancies occurring between elections must be filled by special elections at the first regular meeting following withdrawal or resignation.
- Officers may be removed from office by a three-fourths vote of full and sustaining membership.
Duties of Officers
- The President shall preside at all meetings of this club and conduct them according to Robert’s Rules of Order. The President shall be responsible to ensure positions are filled and to conduct the business of the club. Examples of these positions are: Newsletter Editor, Equipment Chairman, Program Chairman, etc.
- The Vice President shall assume all duties of the president in his/her absence. He/she shall also organize club activities and programs not otherwise designated to a committee or other member.
- The Secretary shall record minutes of all meetings, keep a roll of members and receive applications for membership.
- The Treasurer shall receive and receipt all monies paid to the club, keep an accurate account of all monies received and expended, pay no bills without a majority vote at a regular meeting by the club, and shall make a brief financial report at each regular meeting.
- All officers shall, within ten (10) days after the expiration of their terms, turn over to their successors all records and property of the club, that is in their possession, that is pertinent to the office vacated.
- All money received shall be under the supervision of the Board of Directors.
- All money received shall be deposited within twenty (20) days of receipt, except not more than $20.00 may be held in a petty cash fund for the purpose of making change, or for the payment of small bills. (See Amendment I)
- A majority ruling by the Board of Directors may approve expenditures of normal club business up to a limit of $50.00 without the vote of the membership.
Dues and Membership
- A current valid Amateur Radio license issued by the FCC must be held to hold Full or Sustaining membership. Only Full and Sustaining members will have voting privileges and be eligible to hold office.
- Each member shall pay dues annually. All dues shall be due and payable upon acceptance into membership and must be paid in full before the annual meeting.
- Membership Dues and Classes:
- SUSTAINING MEMBERSHIP—Any licensed Radio Amateur, contributing $15.00 or more annually to the club will be placed on the Sustaining Membership Honor Roll for their generous contribution to the club treasury. The Sustaining member has full club privileges which include: voting rights, receiving a newsletter and holding an elective office.
- FULL MEMBERSHIP—Any licensed Radio Amateur contributing $10.00 annual dues, is entitled to all privileges as above except Honor Roll status.
- ASSOCIATE MEMBERSHIP—Any person, with an interest in Amateur Radio, who does not hold a valid U.S. Amateur Radio license, but who pays $5.00 annual dues, will be entitled to receive the newsletter, may attend meetings and other club functions, but cannot vote.
- FAMILY MEMBERSHIP—Any family member, who holds a valid Amateur Radio license, who lives in the same household as the Full or Sustaining member, for the payment of $1.00 dues will have the same privileges, except that only one newsletter will be mailed to the household.
- INTRODUCTORY MEMBERSHIP—Any person who receives his first Amateur Radio license as a result of completing an AARC-sponsored license course, is eligible for and shall receive a dues-free introductory membership provided that the following procedure is followed: when the course participant receives his license, he will inform the Board of his call sign, license class and effective date. Introductory members have the same privileges as Associate members. If an introductory member wishes to continue as a member of the AARC, he must apply for a new membership as specified in Article V prior to the next annual meeting. An introductory member who is eligible for full membership may upgrade to Full membership at any time by applying for a new membership as specified in Article V.
- DUES—Dues are to be pro-rated quarterly, as follows for new members (anyone who has not been on the roster for at least one year):
Sustaining: 1–$15.00 2–$11.25 3–$7.50 4–$3.75
Full: 1–$10.00 2–$7.50 3–$5.00 4–$2.50
Associate: 1–$5.00 2–$3.75 3–$2.50 4–$1.25
Family: 1–$1.00 2–$0.75 3–$0.50 4–$0.25
The fiscal year begins on 1 April. Quarters are: (1) April-June; (2) July-September;
(3) October-December; (4) January-March.
- No member shall be free to make a commitment in the name of the club without a majority vote of the membership at a regular meeting.
- No intoxicants shall be consumed at any regular or special meetings of the membership.
- These Bylaws may be amended by a majority vote of the membership.
- All proposals for amendments shall be signed by three Full and/or Sustaining members, presented in writing at a regular meeting, and not discussed or voted on until the next regular meeting.
- There shall be three (3) elected trustees, to be decided on by a vote of the membership.
- Trustees’ terms will be for three years. One trustee is to be elected annually to replace the out-going trustee.
- The trustees shall have the control and management of the property of the club, subject only to the action of the membership, audit the books of the corporation, conduct the annual meeting, and further duties as may be required of them by the members.
- The election of the trustees shall be held at the annual meeting, except that if the office of trustee shall become vacant for any reason at any other time, nominations and election shall be held at the next regular meeting following the vacancy.
- Trustees may be removed from office by a three-fourths vote of full and sustaining membership.
- Should this organization ever dissolve for any reason, the material assets of the club must be sold within ninety (90) days and the monies collected from sale is to be added to the common treasury. The Board of Directors shall satisfy all debts incurred by the organization with funds from the treasury. Remaining funds shall be equally divided among the paid-up full and sustaining membership at the time of dissolution.
- Such action upon the monies and assets of the club will be the responsibility of the Board of Directors at the time of dissolution.
Change to petty cash fund
Article IV, section B is hereby amended to read: “All money received shall be deposited within twenty (20) days of receipt, except not more than $50.00 may be held in a petty cash fund for the purpose of making change, or for the payment of small bills.”
Signatures on the proposed amendment were: Tom Steele, John Myers and Franklin Sanor.
This amendment was approved on December 2, 2009 by a majority affirmative vote of the membership.
Make-up and responsibilities of the repeater committee
- The chairman of the repeater committee will be the trustee of the club amateur license.
- The committee will be four (4) members plus the chairman and include one “new” ham (to have a continuing cadre of trained service personnel). This committee will be appointed by the president with the advice and consent of the chairman of the committee.
- All repairs will be conducted under the direction of the chairman of the committee.
- A repair fund of $99.99 will be set aside by the treasurer for the use of purchasing parts as needed. If more funds are required for repairs, the membership must authorize the amount by affirmative vote. This fund will be re-funded and shortages filled annually.
- Insurance, to cover replacement of all club equipment, will be acquired and maintained by the club.
Signatures on the proposed amendment were: Franklin Sanor, Ben Davis and Tom Steele.
This amendment was approved on September 12, 2012 by a majority affirmative vote of the membership.